Student Body Fund Payments
The check request process should be used for any payments to students/parents/guardians. This includes parents purchasing food or supplies for sports teams, mileage reimbursement for homeless students, and lunch money reimbursements, etc.
When students/parents/guardians and vendors need to be paid out of student body funds, please:
1. Complete the NCSD Check Request Form to include your supervisor's signature.
2. If the vendor/student/parent/guardian is not a vendor in iVisions, please email Patricia Wilson (firstname.lastname@example.org) the NCSD New Vendor Form. If multiple payees, please connect with Patricia to coordinate emailing the information in a spreadsheet (see template below) or CSV/Excel file from Synergy.
3. Email Dawna Burke (email@example.com) the Check Request Form for her approval. Dawna will return the approval via email. If you have multiple payees, it is fine to send a spreadsheet capturing the information in the Check Request Form.
4. Scan all documents (Check Request Form, payment backup, Dawna's approval email) and email to firstname.lastname@example.org. Please batch so that Accounts Payable receives one email per payee.