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Student Funds Reimbursement

 

Student Body Fund Payments

This process should not be used for employee reimbursements. The check request process should be used for any payments to students/parents/guardians. This includes parents purchasing food or supplies for sports teams, mileage reimbursement for homeless students, and lunch money reimbursements, etc. 

When students/parents/guardians and vendors need to be paid out of student body funds, please:

1. Complete the NCSD Check Request Form to include your supervisor's signature.

2. If the vendor/student/parent/guardian is not a vendor in iVisions, please email Patricia Wilson (wilsonp@nclack.k12.or.us) the NCSD New Vendor Form.  If multiple payees, please connect with Patricia to coordinate emailing the information in a spreadsheet (see template below) or CSV/Excel file from Synergy. 

3. Email Dawna Burke (burked@nclack.k12.or.us) the Check Request Form for her approval.  Dawna will return the approval via email.  If you have multiple payees, it is fine to send a spreadsheet capturing the information in the Check Request Form.  

4. Scan all documents (Check Request Form, payment backup, Dawna's approval email) and email to accountspayable@nclack.k12.or.us.  Please batch so that Accounts Payable receives one email per payee.
 

SUPPORTING DOCUMENTS

Vendor List Spreadsheet Template for Reimbursements